Implementing of a Remote Task Execution Service for Automated Management of Hybrid Meeting Spaces

In this study, we describe the design and implementation of a smart service for automated management of hybrid meeting spaces. Hybrid formats, where participants interact both online and offline, are becoming common in modern meeting rooms. To meet this new need, we have developed a remote task execution service using VNC and WebDriver. This service automates the launching of online services and website operations during meeting preparations, greatly reducing the time and effort required by the user. Specifically, the service provides functions to automatically execute multiple remote control tasks, such as launching Zoom and a web site for meeting minutes. In this paper, we confirm the actual operation of the system through a prototype implementation in our laboratory.