Faculty Complement Gap Analysis: A Case Study in a State University in the Philippines

In a state university, being mandated to provide education to as many students as possible, one of the main administrative challenges is the optimal and objective allocation of limited resources in hiring and assigning faculty to improve academic productivity. To aid administrators in this challenge, this work introduces a method in conducting analysis to determine faculty gap and the process of allocation of available faculty items for each program in the university. Factors considered in this analysis include the number of existing and projected students, curriculum, and other regulations that affect faculty workload, such as institutional, local, and national standards, that may have set the ideal faculty-student ratio and the amount of workload that each faculty can carry based on their respective specializations. This work presents a systematic process of analysis which is divided into the following parts: (i) analysis of existing curriculum; (ii) analysis of student population and future program demand; (iii) identifications of regulations that affect faculty workload; and (iv) analysis of existing faculty profile and faculty gap per program of the university. The study also introduces the concept of using a Faculty Complement Index (FCI) to rank the programs based on their level of faculty gap as an aid in achieving optimal faculty allocation. This work considers the situation of a state university in the Philippines with 152 academic programs, 630 faculty, and 28,403 students. The result of the analysis shows that a total of 293 faculty are needed, and the gaps are ranked using the FCI of each program or department.