Building a Smart System for Preservation of Government Records in Digital Form

In this research paper, we concentrated on the development of a smart system for the preservation of Government of Iraq records in digital format. In literature, many existing preservation techniques and models have been discussed and presented with their detailed comparison as preservation rate of digital data growth has increased. Many western countries have already upgraded their paper-based systems to the smart system for preservation of government records including Turkey. In methodology, we used python language for the implementation of smart system application with OAIS framework to preserve archived paper-based records, It also serves as a blueprint for the new digital ecology. It provides a framework for identifying roles and responsibilities in a constrained system. Iraq's major ministries (such as finance, power, and science and technology) are working on guidelines for preserving digital artifacts and data. During the preservation phase, records were also subjected to accession, normalization, and transformation in order to clean them up and convert them to a new format. In results, we achieved good preservation of most of the records from 2015 to 2019, the goal is to preserve which most of the records it belongs to digital format. The distribution of records preservation for major ministries of Iraq government in term of paper based and digitally preserved records from year 2015 to 2019. The preservation of digital records was recorded very low in 2015 as much of the record archival were paper based in all major ministries of the government. However, year-by-year the smart system tends preserve the records in digital format from old paper-based format and till 2019 large number of records are being converted to the digital format. To have such smart system can be very helpful for preserving the records of the government, and useful for understanding how records are being preserved and their functionality.