An Overview of the Online Room Booking System for Higher Education Institutions

Nowadays, the creation of timetables in many universities is still inefficient, as many employees have to enter data several times into different documents and systems to prepare the timetable for publication to students and staff. Multiple versions of the unsynchronized timetable are published. This paper provides an overview of the Online Room Booking System for universities, focusing on the data, business and presentation layers. Special attention is given to the aspects of the system that support specific administrative processes in higher education institutions, with the aim of optimizing organizational processes and resource management. A detailed description of the methodology, user requirements analysis, functional specifications and database design, as well as a study on the usability of LLM is also given. The implementation of the system as a web application allows students to easily view timetables and provides an intuitive platform for reserving rooms for different types of activities (courses, conferences, project meetings etc.). In addition, the system provides a real-time check of room availability, allowing for better coordination and resource optimization.