Unified Interoffice Communication System (UICS) Integration Using Nextcloud at Romblon State University

Effective office communication is essential for organizational productivity and efficiency. At Romblon State University, traditional paper-based methods, such as printed memos and face-to-face interactions, are still commonly used to disseminate announcements and compliance requirements. However, these methods often fail to meet the growing demands for rapid and secure communication. Although commercial electronic platforms like email and instant messaging applications have been introduced, inefficiencies persist. This study addressed these challenges by integrating and configuring Nextcloud, an open-source platform, as the Unified Interoffice Communication System for RSU. The project aimed to enhance communication efficiency and security by customizing Nextcloud to meet the university's specific needs. The development process included analyzing current practices, configuring essential features, and evaluating the system's quality using ISO 9126 metrics. Results demonstrated significant improvements in functionality, reliability, usability, efficiency, maintainability, and portability, contributing to a more productive university environment. The findings provide a practical framework for educational institutions, especially state universities and colleges, to adopt secure and efficient communication systems. It is strongly recommended that UICS be fully deployed across all RSU departments and campuses to maximize its benefits and streamline communication workflows. Expanding future evaluations to include campus directors, faculty, and students from other campuses will ensure a more comprehensive assessment. By fully implementing UICS, RSU can enhance collaboration and operational efficiency, setting a benchmark for modernizing communication in academic settings.