Electronic-Document-Based Management Process Model for Image Archives in Universities

In order to solve the problems of unstructured archives management in universities, an electronic-document-based management process model IAMPM for image archives in universities is proposed in this paper. The overall design of IAMPM-based image archives management prototype system is also given, which is the necessary foundation of the model application. The model IAMPM refines the management process for electronic-document-based image archives from the perspectives of function, information set and participant. The model has been applied in three universities for the graduation photo management, a typical topic of image archives in universities. The practice indicates that the model IAMPM can better meet the requirements of image archives in universities and support more efficient management, long-term preservation, and effective usage compared to the traditional management process for physical records.